Executive Assistant  

As an Executive Assistant, Your main responsibility is to provide high level administrative support by conducting research, preparing reports, handling information requests, performing clerical functions as requested. Your goal is to execute, deliver, and follow through on the Director of Operations’ own tasks.

WHAT WILL YOU DO

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Follow and understand instructions with little or no follow up
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Be the first line of communication between your boss and clients, other employees, and upper management
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represent the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain customer confidence and protects operations by keeping information confidential.
• Complete projects by assigning work to clerical staff; following up on results.
• Prepare reports by collecting and analyzing information, recording meeting discussions.

YOU HAVE…

• Bachelor's/College degree in a relevant discipline you’re passionate about!
• At least 1 year of assistant experience reporting to senior management
• Advanced skills in cloud-based applications such as Google Drive, Google Sheets, Google Docs and MS Office applications
• Proficiency in using different ways to overcome challenges, including collaboration and delegation
• Excellent professionalism, project management, and problem solving skills