Executive Assistant  

As an Executive Assistant, Your main responsibility is to provide high-level administrative support by conducting research, preparing reports, handling information requests, performing clerical functions as requested. Your goal is to execute, deliver, and follow through on the Director of Operations’ own tasks.

WHAT WILL YOU DO

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Follow and understand instructions with little or no follow up
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Be the first line of communication between your boss and clients, other employees, and upper management
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information, recording meeting discussions.

WHAT WE’LL LIKE ABOUT YOU

YOU ARE…

• Curious and authentic, just like us! #beboldr
• Able to maintain internal and external communication
• A proven advocate for confidentiality of restricted information
• Confident in managing competing priorities
• Good team player, collaborative and eager to share information
• Resourceful, creative, and attentive
• Proven to be structured and organized. You must be detail-oriented, process-driven, and passionate about providing high-quality output consistently.
• Proactive and self-motivated. You are eager to find and execute ways to deliver expected results.

YOU HAVE…

• Bachelor's/College degree in a relevant discipline you’re passionate about!
• At least 1 year of assistant experience reporting to senior management
• Advanced skills in cloud-based applications such as Google Drive, Google Sheets, Google Docs and MS Office applications
• Adept at using different ways to overcome challenges, including collaboration and delegation
• Excellent professionalism, project management, and problem-solving skills