Procurement and Admin Officer  

I. SUMMARY

A Procurement & Admin officer is responsible for the purchase of all equipment, services and supplies depending on the company’s needs. As a Benefits officer, he/she will be in charge of the overall benefits scheme within the organization to ensure employee satisfaction. This includes but not limited to:

• Oversees the overall procurement process from internal requests to the actual delivery.
• Maintain and promote a high level of communication and liaison with the external suppliers.
• Facilities Administration and Maintainance.
• Other administrative duties as required.

II. CRITICAL FUNCTIONS

Procurement Management

• Identify, process and deliver the company’s needs for all equipment and supplies in a timely manner.
  • Sources and coordinates with vendors for better quality products/items as well as better prices.
  • Creates purchase orders and serves as the main contact person with all vendors.
  • Ensure on-time delivery of all purchases made.
• Maintain a complete and updated purchasing record/data and pricing in the system.
• Prepares and reviews purchase requisitions and orders for accuracy and ensures compliance with the Company’s policies and procedures.
• Plan and manage inventory levels of materials and/or products.
• Facilities Management.

Administrative Duties

• Maintain an updated employee information.

• Documentation and processing of 15% Preferential Tax Rate application.
• Require documentation for all personnel movements.
• Monitoring of monthly birthday celebrants and requesting approval for gift certificate.
• Prepares reports as needed.

Progressive Training

• Develops and updates department procedures and recommends changes to the company’s standard practices.
• Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.

1. Education/Training:

• College Graduate preferably a Bachelor of Science in Human Resource, Business, Finance, or related field.

2. Background/Experience:

• 2-3 Years of work experience in Human Resource or Procurement & Benefits Specialist/Officer.
• Prior experience in a BPO company is a plus.
• Good knowledge of employment laws and practices.

3.Skillset required:

• Effective skills in Microsoft Applications particularly in Excel and Power point.
• Effective oral and written communication skills.
• Analytical and organizational skills.

Ability to:

• • Multi-task
  • Respond to rapid change.
  • Prioritize and perform work with moderate supervision.