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Ateneo de Manila University

University Office of Decorum and Investigation Officer  

Ateneo de Manila University

  • Quezon City, Philippines
    Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
  • Full timeFULL_TIME

Posted a month ago and deadline of application is on 30 Jul

Recruiter was hiring a day ago


Job Description

Summary of Work Activities and Responsibilities:

Under the supervision of the Director for University Office of Decorum and Investigation, the UODI Officer provides logistical and administrative support for CODI and DAC cases. They coordinate with different schools/offices and individuals on employee discipline concerns.

Main Duties and Responsibilities

  • Process Management for informal reports
    • Evaluates informal reports involving employee’s alleged inappropriate behavior and/or unsatisfactory performance and prescribes the intermediary approaches for care/counseling, mediations or conciliations, and dispute resolution, when appropriate
    • Coordinates with the appropriate office(s) that will be involved in the implementation of the intermediary approaches
    • Provides the complainants timely updates of steps taken to address the issue(s) reported
    • Documents the outcome of mediations or conciliations, and dispute resolution, and ensures that the agreed actions points are implemented by the concerned individuals and/or offices
    • Attends to consultation meetings in relation to the role of the supervisors in disciplining their subordinates
  • Process Management for DAC/CODI cases
    • Conducts consultation meetings with supervisors to assist them in the conduct of DAC preliminary investigation
    • Conducts the prescribed administrative processes and protocols in handling DAC/CODI investigation
    • Serves as liaison and coordinates with the DAC/CODI hearing panel, and the different schools/offices/individuals as needed (e.g., UGDO, UGH)
    • Provides administrative and logistical support for DAC/CODI case handling and investigation
    • Summarizes testimonies and other matters discussed in the above-mentioned investigations
    • Drafts DAC/CODI-related communications and documents for the approval of the UODI Director
    • Evaluates the merits of the case and determines the applicable precedent cases to assist the DAC/CODI hearing panels in deciding the case
    • Prepares hearing panel guides and DAC/CODI hearing panel reports
    • Handles the serving of Notices to the parties, and informs them of the investigation procedure, and guides them through the process
  • Policy Development
    • Ensures common understanding and the uniform implementation of the Employee Code of Discipline and Code and Rules through presentations
    • Assists in review, revision, and drafting of pertinent policies/guidelines for the proper implementation of the Employee Code of Discipline and Code and Rules
  • UODI Administrative Support
    • Serves as a communications link responding to office-related inquiries.
    • Maintains, updates, and monitors DAC and CODI/SCODI-related documents
      1. Preliminary Investigation documents
      2. Hearing documents
      3. Disciplinary Action memo
      4. Post communications
    • Maintains, updates, and monitors CODI alerts (for possible CODI case) in coordination with the UGH and incident reports (for possible DAC case) in coordination with the concerned offices
    • Collects and analyzes data from CODI alerts/ incident reports and DAC/CODI investigations and make recommendations to improve University systems and policies, and employee decorum
    • Submits a monthly report of CODI alerts/incident reports received by the UODI
    • Manages the security and storage of information, evidence, and documents related to the investigation to facilitate retrieval and data protection
    • Attends meetings and prepares minutes of the meetings
  • Performs other duties as may be required by the UODI Director

Minimum Qualifications

Knowledge, Skills and Abilities:

  • Knowledge in gender and development and allied laws is an advantage
  • Commendable interpersonal skills (ability to build rapport and work well with others)
  • Above average oral and verbal communication skills
  • Ability to safeguard confidential records
  • Ability to document, take minutes and prepare summary of meetings
  • Ability to facilitate discussion

Education and Experience Requirements:

  • Graduate of any 4-year course with gender and development specialization preferred
  • At least two years of relevant experience in handling administrative cases is an advantage

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
Higher Education / Academia
1 opening

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About Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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