Visa Processing Assistant | Office of International Relations
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired a year ago
2023-04-29T16:00:00+00:00Job closed.
Job Description
Summary of Work Activities and Responsibilities:
Under the supervision of the Operations Coordinator, the Visa Processing Assistant oversees compliance with Philippine law and University regulations on all immigration requirements of inbound students and visiting faculty. The position ensures that visa requirements are methodically and efficiently complied with.
Main Duties and Responsibilities
1. Visa Processing
- Functions as a point person of the University at the Bureau of Immigrations (BI) and other associated agencies to address and attend to inquiries and requests
- Assists the Operations Coordinator in implementing and disseminating to key University units and offices the guidelines for processing of visa requirements of inbound students and visiting faculty members.
- Collates and monitors the completeness of all documents needed for visa processing.
- Coordinates with concerned units and service contractors in requesting for required documentation for appropriate permits for visiting faculty
- Implements protocols for the safekeeping and distribution of passports of inbound students and visiting faculty, once the Bureau of Immigration have released the appropriate permits or tourist visa extensions.
- Tags students with incomplete requirements during enrollment and clearance period through AISIS updating.
2. Reports and Documentation Support
- Regularly updates information needed in the INTRA AISIS.
- Converts RO generated reports for submission to BI (Foreign Student Data with appropriate student permits).
- Prepares orders for checks and liquidations related to required funds for visa processing.
- Tracks and monitors DCB expenses.
3. Performs other university-related duties as may be required by the Immediate Supervisor and authorized representative.
Minimum Qualifications
Knowledge, Skills, and Abilities:
- Good interpersonal, written, and oral communication skills
- High level of integrity
- Proficient in MS applications
- Attentive to details
- Time management and prioritization
- Knowledge of Philippine visa processing, an advantage
Education and Experience Requirements:
- Bachelor’s Degree holder
- At least two (2) years of relevant work experience; visa-related work an advantage.
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
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About Ateneo de Manila University
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.
Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.
It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.
The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.