Ateneo de Manila University
Ateneo de Manila University

Office Assistant | Physical Education Program  

Ateneo de Manila University

  • Quezon City, Philippines
    Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
  • Full timeFULL_TIME

Posted 2 months ago and deadline of application is on 22 May

Recruiter was hiring 10 hours ago


Job Description


Under the supervision of the Director, the Office Assistant IV provides clerical and administrative support in the day to day operations of the office.

Duties and Responsibilities:

I. Frontline Support

  • Attends to inquiries and refers them to the right person
  • Receives, evaluates and schedules reservations of LS covered courts.
  • Receives incoming memos, screens and route according to content

II. Office support

  • Disseminates information regarding meetings, schedules, and deadlines to faculty, students. orgs and external clientele.
  • Safeguards confidential matters/documents of the Office
  • Requests and monitors new equipment when needed
  • Monitors and ensures physical upkeep of the facility
  • Coordinates with other offices about security protocols and student concerns related to loss and found.
  • Coordinates with the office concerned about security needs in the LSPE Program
  • Coordinates with different offices regarding day to day operations of the LS covered courts.

III. PE Program Support

  • Assists in preparation of Course Offerings and Class Schedule list for submission to the registrar office
  • Assists in preparation of Department Initiated Load Revision to the Office of the Associate Dean for Academic Affairs.
  • Assists in the Load Revision Request of students
  • Inputs and submits the grades of varsity athletes in the varsity grading sheet given by College Athletics and forwards it to the Office of the Registrar
  • Assigns venue and equipment to various PE classes
  • Monitoring and keeping track of the variety of sports gear and equipment

IV. Events Support and Logistical Support

  • Assists in the logistical and secretarial requirements of department sponsored conferences and special events not limited to communicating and coordinating with the staffs and key persons in other schools, companies and organization with regards to logistical requirements of various events and activities

V. Performs other tasks that maybe assigned by the Director

Minimum Qualifications

  • Bachelor’s degree holder
  • With at least 2 years working experience
  • Proficient in Microsoft office applications
  • Knowledge in managing various sports and equipment
  • Knowledge in basic first aid
  • Has commendable interpersonal and communication skills in dealing with internal and external stakeholders
  • Skill in safeguarding of confidential records, files and other matters

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
1 opening

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About Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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