Library Assistant I  

Summary of Work Activities and Responsibilities

Under the direction of the Librarian, the Library Assistant I performs routine library-related duties such as locating, searching, collecting, sorting, and shelving of library resources; and printing and scanning services.

Library Assistant I also provides support to the library users by responding to inquiries and requests, and referring to librarian for professional assistance.

Main Duties and Responsibilities

Collection Maintenance

• Shelves and ensures that print library materials are arranged according to the classification system
• Shelf-reads library materials to ensure correct location and to check damaged items
• Assists in inventory of library materials
• Records, collates, and maintains statistical reports related to users’ statistics such as printing services, circulation services, etc.
• Receives, checks, sorts, verifies and process newly acquired print library materials
• Prepares list and infographics for newly acquired materials

Patron Support

• Assists library patrons in locating materials in the library
• Attends to inquiries and requests of library users
• Supports the check-out/check-in, hold, renewals and recalls, and search requests of library materials
• Attends to Google Remote Desktop access of statistical software installed in the library computers
• Retrieves print materials in the Reserve section requested by library users
• Retrieves full text of articles, scans copies of print books and provides other A/V materials requested by library users
• Ensures compliance of patrons with library regulations

Management Support

• Prepares data and drafts reports required by the Librarian such as use of discussion room, library reading area, reserve books, etc. and prepares income reports for printing, scanning and CD burning.
• Records, collates, and maintains statistical data on the assigned area of responsibility.
• Prepares infographics for featured books (based on module schedule roll out)
• Assists the Librarian in maintaining the digital collection of student academic output
  • Assists in organizing digital copies of PH Papers
  • Assists in encoding bibliographic data in HERDIN

Performs other tasks that may be assigned.

• Graduate of a Four-Year course, preferably IT or Business-relate
• At least two-years working experience (preferably in an academic setting)
• Needs minimal supervision
• Proficient in oral and written communication
• Proficient in MS Office and Google applications
• Basic knowledge in Photoshop and Canva application
• Able to multi-task
• Has working knowledge of library operations, standards, and fine system
• Must be able to perform computer related work and use library related software management system
• With skills in critical thinking and problem solving
• Attentive to details
• Has working knowledge in the use of library equipment such as computer terminal, sensitizer/desensitizer, and barcode scanner.
• Can work well with a team