Vice President for Administration and Information System
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job Description
Summary of Work Activities and Responsibilities:
Under the general supervision of the President, the Vice President for Administration and Information Systems (VPA&IS) oversees the University’s resources and administrative processes while ensuring the health, safety and security of the community. Specifically, the VPA&IS is responsible for the following areas of the University: 1) business continuity; 2) information systems and digital transformation 3) facilities management and upkeep; 4) community safety; and 5) the physical planning and development of the campus.
Main Duties and Responsibilities
Leadership
- Provides leadership to the Administration and Information Systems Cluster and works closely with the President and other Vice Presidents in setting long-term goals and integrating current needs to provide the best resource solutions to support the University operations.
- Leads the digital transformation of the University through the Information Technology Resource Management Office, working with the Director of the Office. Such transformation includes the infrastructure, applications and systems and content and covers both areas of enterprise and learning.
- Leads the development and evaluation of the ideal business continuity and disaster management system/s, with the intention of future-proofing the campus, including the mitigation of possible data disruptions, health and safety risks, and security hazards.
- Responsible for policy articulation, execution and evaluation of Cluster plans and goals.
- Leads the development and evaluation of the strategic plans for Digital Transformation, Campus Development Master Plan, Mobility Master Plan, and the Energy and Sustainability Master Plan in alignment with the academic plans of the schools and the operational requirements of the University.
Business Continuity and Disaster Management and Recovery System
- Directs the best solutions and resources to investment that will look after potential security and risks in University resources and infrastructure; ensuring cost-effective solutions, capitalizing on current resources, and acquiring resources that provide the highest return on investment.
- Plans, develops and implements effective administrative systems to support the core operations of the University, paving the way for improvements in work and data processes to ensure business continuity.
- Leads the development and evaluation of all policies related to generation and preservation of the University's institutional memory and records.
- In line with digital transformation, leads the digitization, security, and privacy of the University’s records and documents.
- Directs the development and evaluation of health, safety, and security programs, protocols and plan to ensure a safe work environment.
- Advocates for a consolidated information technology infrastructure as a way to streamline work processes and advance the University’s goals and objectives.
- Ensures the continuous adaption of applicable innovations and solutions in aid of academic and administrative work processes and distance learning.
- Ensures the readiness of the community to adapt to new and innovative digital initiatives by providing adequate stakeholder orientations, trainings, and resources.
Cluster Responsibilities
- Leads the Administration and Information Systems Cluster, overseeing the directions, strategies, and budget of each office under the Cluster.
- Drives the effective and efficient execution of policies, processes, procedures and controls in delivering standardized IT and administration services across the University.
- Plans, defines, and evaluates the service level standards, learning directions, and team development activities of the Cluster.
- Engages in high-level negotiations and builds professional relationships with service providers and consultants.
- Builds community relationships within the barangay and the local government units, and with other government agencies.
Minimum Qualifications
Knowledge, Skills and Abilities:
- Knowledge of business management and administration
- Knowledge on information systems framework
- Knowledge of business continuity planning and disaster management
- Familiarity with campus development, master planning, and site planning (including government regulations and ordinances)
- Familiarity with of environment safety management
- Familiarity with key and emerging issues and trends, challenges and opportunities, current standards, and effective practices in the academe and industry
- Strong program management and organizational skills, with experience supporting strategic projects working across multiple stakeholder groups
- Leadership and decision making
- Innovative and dynamic
- Personhood: Openness to new ideas and a willingness to learn
- Analysis, implementation and evaluation of work processes and systems
Education and Experience Requirements:
- At least a master’s degree holder (preferably an MBA) or its equivalent in terms of work experience, with a significant exposure to Operations
- Proven leadership experience working at a C-Level position in the areas of Operations or Administration
- Experience managing an organization’s Enterprise Management or Information Systems
Jobs Summary
- Job Level
- Director / Executive
- Job Category
- Management and Consultancy
- Educational Requirement
- Master's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines