Office Assistant at the Law School
Ateneo de Manila University
- Makati, PhilippinesKatipunan Loyola Heights, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 4 years ago
2019-11-11T16:00:00+00:00Job closed.
Job Description
- Secretarial Support to the Associate Dean for Academic Affairs (ADAA)
- Oversees the necessary preparations needed for the meetings, events, and projects organized or attended by the ADAA
- Coordinates schedules, invitations, venues, food, materials, and transportation for faculty related activities and events
- Takes minutes of meetings
- Obtains necessary information and summarizes the data for ADAA’s reference
- Drafts correspondences, presentations, and reports for approval of the ADAA
- Prepares budget proposals and financial (e.g. requests for check, liquidation, reimbursement) reports for approval of ADAA
- Oversees the necessary preparations needed for the meetings, events, and projects organized or attended by the ADAA
- Administrative Support for Faculty and Academic-related Matters
- Coordinates the schedule of classes based on faculty loading and availability
- Assigns classrooms to the core and elective subjects with the instruction from ADAA
- Prepares (i.e. gathers, types, reproduces, collates and binds) and files class reference and materials as may be requested by faculty
- Communicates class schedules, announcements, and pertinent deadlines to students
- Coordinates with class beadles on behalf of faculty, when necessary
- Provides logistical support during examination
- Assists in assigning proctors for midterm and final examinations, and prepares payment requests for their services
- Serves as custodian of the examination questionnaires
- Reproduces, collates, and distributes of examination questionnaires for use during examination period
- Encodes examination questionnaire as may be requested by faculty
- Receives, photocopies (when necessary), and safeguards examination questionnaires, students' reports/papers for faculty members as may be requested by faculty
- Assists the ADAA in following up the submission of grades by the faculty
- Maintains the physical arrangement and manages the stocks and food supplies of the faculty lounge
- Administers and encodes faculty evaluation
- Serves as secretary to the Standards Committee
- Arranges meetings and provides secretarial support services
- Receives and collates appeal cases for the review of the Committee
- Documents Committee work and recommendations for the Dean’s decision, and then forwards it to the Registrar’s Office for implementation
- Monitors availability of parking slots and prepares car passes/stickers for faculty
- Supplementary Support
- Gathers relevant statistical data for reports submitted to University offices (e.g. University Global Relations for University ranking) and relevant government or other offices (e.g. Legal Education Board and Philippine Association of Law Schools)
- Provides logistical support to University, Professional Schools, and Law School events and projects
- Assists the Admissions Committee in the evaluation of transcripts of new students to determine compliance with admissions requirements
- Others
- Performs other duties as may be required of the position.
Minimum Qualifications
- Graduate of a management-related degree
- At least 3 years of relevant work experience
- Experience in an academic setting is an advantage
- Systematic, organized, and attentive to details
- Basic bookkeeping and financial management skills
- Team player; people and interpersonal skills are must have to be successful
- Working knowledge of operating various office equipment such as photocopiers, facsimiles, photo-capturing device
- Proficient in MS Office applications
- Has good command of English language (oral and written)
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
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About Ateneo de Manila University
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.
Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.
It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.
The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.