Ateneo de Manila University
Ateneo de Manila University

University Bursar  

Ateneo de Manila University

 
  • Quezon City, Philippines
    Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 5 years ago

2019-06-30T16:00:00+00:00
Job closed.

Job Description

Under the supervision of the Vice President for Finance and Treasurer, the University Bursar is in-charge of the day-to-day operations of the Bursar's Office. S/he manages and/or oversees the collection activities of the university, ensures accurate recording and timely deposit to bank accounts. S/he provides leadership and direction for the office in working towards improvements and innovations of existing systems and methodologies on collection, receivables, petty cash, and other miscellaneous payments. S/he also ensures compliance with university accounting policies and procedures.

Responsibilities

A. Office Manager

  • In-charge of the day-to-day operations of the Bursar’s office, involving decision-making matters, overseeing the timely delivery of services required from the Office by the various Units of the University.
  • Supervises the activities of cashiers assigned in each of the school units. Implements job rotation on a regular basis.
  • Reviews and approves requests for:
    • Advance issuance of Official Receipt (OR);
    • Requisition of Official Receipt for School Related Activities (ORSRA), Provisional Receipt (PR) booklets and Cash Advance Forms;
    • Set-up and increase in Revolving Fund from the various offices;
    • Direct deposit;
    • e. Field Cashiers for seminars/trainings being held off-campus, and other similar requests.
  • Prepares the operational budgetary requirements of the Cashiers Office for the ensuing School Year and submit the same to the Budget Coordinator for incorporation with the Treasurers' Office Budget.
  • Manages/Approves disbursements or charges made to the budget accounts of the Bursar’s Office.

B. Coordination and Representation

  • Coordinates with other units (e.g. Registrar's Office of the different school units, MIS personnel), in mapping up plans and procedures that would improve the registration process with regards to cashiering services.
  • Represents the University offices in need of certain Bank services; negotiates and prepares all necessary documentations in their behalf.
  • Coordinates and reviews proposals from Banks offering varied products and facilities like tuition payments making use of different channels (e-payments, credit cards and direct deposit) and make the necessary Endorsement to the VP for Finance & Treasurer for approval.
  • Represents the Treasurer's Office in various committees as may be assigned by the Vice President for Finance & Treasurer.

C. Collection and Deposit

  • Supervises the collection and deposit activities of the University and its affiliate and auxiliary units with regards to tuition and other fees of students, rental of facilities, various collection of collecting agents and other charges.
  • Supervises the monitoring of tuition payments made via credit cards and through the different e-channels (ATM, Phone Banking, Internet). The review process involves making sure that all payments received are credited to the correct student account and the timely crediting to the University's bank account.
  • Reviews and approves the Daily Collection Report, and in the process checks that the total amount collected tallies with the Daily Deposit Summary acknowledged as "received" by the bank representative.
  • Monitors/Controls the printing and the issuance of tuition receipts, checks and check vouchers, Official Receipt for School Related Activities (ORSRA) for use of Cashiers and the authorized collectors of the University.
  • Evaluates and approves requests for Promissory Notes from parents for payment of tuition and fees. Maintains a database for PNs issued on a semestral and yearly basis for easy reference, monitoring and reporting.
  • Sends billing statements to bank with Automated Teller machines on campus on a yearly basis and ensure payment is received and deposited to the corresponding scholarship account.

D. Fund Custodian

  • 1. Reviews and signs outgoing checks and check vouchers, verifying completeness of supporting documents, noting alterations in the process.
  • 2. Approves disbursements from the Petty Cash Fund in excess of the maximum allowable amount; approves encashment of ADMU checks at the Cashier's Office in each of the school units on a case-to-case basis.

E. Direction-Setting

  • Actively participates in the formulation of operating policies and guidelines where revenue collection process is at stake.
  • Spearheads the Bursar’s Office in working with the various school units towards improvement of existing processes/methodologies and/or implementation of new systems.


F. Performs other related tasks that may be assigned

Minimum Qualifications

  • Bachelor’s degree in Accountancy, Management or Finance-related course
  • Preferably a Certified Public Accountant but not required
  • At least five (5) years of relevant experience or banking background
  • Knowledge of cashiering and cash management principles, systems, procedures, and standards.
  • Knowledge of accounting and accounts receivable principles, methodology, and practices.
  • Skill in budget preparation and fiscal management.
  • Ability to use independent judgment and to manage and impart information to a range of clientele.
  • Knowledge of customer service standards and procedures.
  • Ability to plan, assess, and evaluate proposals for bank product and service offerings.
  • Ability to supervise and train employees, to include organizing, prioritizing and scheduling of work assignments.
  • Ability to foster a cooperative work environment.
  • Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.

Jobs Summary

Job Level
Director / Executive
Job Category
Accounting and Finance
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Sometimes
Office Address
Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
Industry
Higher Education / Academia
Vacancy
1 opening
Website
http://www.ateneo.edu/

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About Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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