Asian Institute of Management
Asian Institute of Management

Executive Assistant  

Asian Institute of Management

  • Makati, Philippines
    123 Paseo de Roxas, Legazpi Village, Makati, Metro Manila, Philippines, Makati, Metro Manila, Philippines
    Makati
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 4 years ago

2020-03-06T16:00:00+00:00
Job closed.

Job Description

The Executive Assistant provides high-level administrative report to the Chief Operating Officer by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for AIM-Scientific Research Foundation. The EA also serves as the coordinator of AIM-Scientific Research Foundation with other departments within AIM and the central administrative support for the Foundation.

  • Provides administrative support to the Chief Operating Officer, including but not limited to detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
  • Provides administrative support to the Foundation, including support for sending out confidential letters and correspondences to donors, as well as support for discretionary funding work.
  • Maintains a knowledge management system that includes creating filing systems by creating pdf copies of documents, updating donors’ files, creation and coordination, of project folders, policy files and other SRF files.
  • Coordinates the flow of SRF literature and materials by processing all materials, including review and proper distribution or filing of materials.
  • Coordinates meetings, including attendee management, materials preparation, room set-up and issue resolution especially for the Quarterly Board of Trustees Meeting.

Minimum Qualifications

Education:

  • Bachelor's degree related business or psychology, preferably office/ business administration

Minimum Experience:

  • At least 2 years of experience in or equivalent combination of administration and events and/or significant industry experience in Technology, FMCG, Telco, Academe and Consulting

Business Understanding:

  • Functional areas of Marketing, Finance and Sales

Type of Personality:

  • Excellent people skills, enjoys challenges, high energy and comfortable in client facing role; and enjoys working in a fast-paced environment

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
123 Paseo de Roxas, Legazpi Village, Makati, Metro Manila, Philippines
Industry
Education and Training
Vacancy
1 opening
Website
http://aim.edu

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About Asian Institute of Management

The Asian Institute of Management (AIM) is an Asian pioneer in management education. The Institute was founded in 1968 by a consortium of prominent business leaders, Philippine academic institutions, and the Harvard Business School. AIM is the first school in Southeast Asia to receive accreditation from the US-based Association to Advance Collegiate Schools of Business (AACSB), globally recognized as having the world's highest standards.

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