Executive Assistant
Asia Society Philippine Foundation, Inc.
- Makati, Philippines2/F AIM Conference Center, Benavidez cor. Trasierra Sts, Legaspi Village, Makati City, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 7 years ago
2017-09-14T16:00:00+00:00Job closed.
Job Description
- Maintain information and other administrative systems – including financial and human resources administration as required – and ensure effective access to up-to-date information for the ED
- Arrange and co-ordinate all aspects of internal and external meetings on behalf of the ED; ensure efficient recording, dissemination of information and follow up
- Serve as an administrative liaison to government agencies and other mandated organizations
- Assist in processing new membership and membership maintenance.
- Collaborate with the Program Officers to help build a strong work environment by supporting the team in staff events, promoting a culture of inclusion, and overseeing effective internal communications
- Coordinate and oversee special projects and meetings with the Program officers, Trustees and Members;
- Assist in financial administration; expenditure monitoring and reporting in collaboration with the Program Officers and Financial Officer
- Act as first point of contact for internal and external queries/requests to the ED
- Ensure compliance and adherence to established policies and procedures
- Other duties as assigned
Minimum Qualifications
- Bachelor’s degree and 1-3 years of relevant program management or administrative experience
- Strong ability to interact across time zones and with diverse constituencies, including experts, trustees, funders/donors, and all levels of staff with tact and good judgment
- Outstanding oral and written communications skills, including proofreading, and ability to research information and present it concisely
- Must be able to coordinate a variety of tasks simultaneously and consistently follow up on details
- Proven organizational skills, with strong ability to set priorities, manage multiple tasks, work independently and function under pressure
- Interest in Asian and international affairs
- Experience in working in a fast-paced and dynamic environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge in Adobe Photoshop preferred
- Interest and ability to learn diverse software applications
- Preferably with experience in NetSuite
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Public Service and NGOs
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- 2/F AIM Conference Center, Benavidez cor. Trasierra Sts, Legaspi Village, Makati City, Makati, Metro Manila, Philippines
Feel secure when applying: look for the verified icon and always do your research on a company. Avoid and report situations when employers require payment or work without compensation as part of their application process.
About Asia Society Philippine Foundation, Inc.
Asia Society Philippine Foundation, Inc. aims to strengthen relationships, deepen understanding and bridge differences across the Philippines, Asia and the West. We develop cross-sector programs that bring together peoples, leaders and institutions to promote understanding of the Philippines and Asia, across the fields of policy, leadership, education, and arts and culture. Part of a global network of 12 Asia Society centers across the glob, Asia Society Philippines is dedicated in helping to create a more collaborative and shared future for Asia, especially encouraging dialogue and fostering new partnerships.
The Philippine Center presents the uniqueness and diversity of cultures through lectures, exhibitions, films, seminars and conferences. The Center has also developed special programs that represent the culture and achievements of Filipino culture, such as the Kulinarya cookbook. ASPF also serves as the secretariat for the Philippines 21 Young Leaders Initiative, a local charter of the Asia 21 Young Leaders Initiative.
Membership to Asia Society is open to individuals, families, and organizations who would like to participate in dynamic exchanges on arts and culture, education, foreign policy, business, and other matters of regional interest.
ASPF is a non-profit foundation accredited by the Philippine Council for NGO Certification (PCNC) is supported by membership contributions from foundations, institutions, corporations, and individuals. All donations made to Asia Society Philippines are tax-deductible.
Asia Society Philippine Foundation, Inc. was established on March 22, 1999 by Washington Sycip with a mission to promote understanding of Asia.