Administrative Assistant  

Administrative assistant responsibilities include providing administrative support to ensure efficient operation of the office. You will support Relocation Consultant managers, Immigration Paralegals and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

• Answer and direct phone calls;
• Organize and schedule meetings and appointments;
• Maintain contact lists;
• Produce and distribute correspondence memos, letters, faxes and forms;
• Assist in the preparation of regularly scheduled reports;
• Develop and maintain a filing system;
• Order office supplies/Inventory;
• Submit and reconcile expense reports;
• Provide general support to visitors and plan parties.

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• Has a love for hospitality and travel;
• Must have infinite amount of patience;

Requirements

• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Keen attention to detail and problem-solving skills.
• Excellent written and verbal communication skills (English and Tagalog).
• Strong organisational and planning skills.
• Proficiency in MS Office.