HRIS Specialist  

HRIS Specialist is responsible for the day-to-day processing of employee benefit requirements and other related reports, the accuracy of employee information on HRIS, and payroll processing.

Duties and Responsibilities:

A. HR & Information System and Records

• Ensures accuracy and completeness of encoded/captured employee information (status: active, inactive;probationary, fixed term, regular), Service Incentive Leave balance and accruals, etc
• Ensures employee records are organized and filed in their respective 201 folders (hard and soft copy)
• Creates new department, position title, job grade, vertical and subvertical, attendance status, cost center, custom fields etc
• Ensures holidays are correctly and timely tagged in the system
• Provides advice on the resolution of attendance and online application issues
• Process deputy requests within SLA
• Ensures data on HRIS are correct/aligned with the HRMS details for Tableau reporting
• Updates HRIS dashboard - posts new and deactivates old announcements and company policies timely, survey, etc
• Updates, approves and maintains correct employee profiles (personal and employment details, time and attendance eligibility, organizational structure and assignment, COGs and Cost Centers, etc.)
• Tracks SunFish tickets, coordinates with HRIS vendor, and keeps team lead updated with issues, status and resolutions
• Keeps self-up to date with system maintenance schedule, upgrades/new features, etc and releases advisories and/or announcements pertaining to such changes or downtime schedule
• Coordinates with the outsourced technical team for the scoping, UAT and testing for the customization and enhancement
• Conducts orientation should there be new or enhanced system facility to the managers and deputies and payroll orientations to the new employees
• Participates and assists with the business requirement discussion and meeting regarding HRIS.
• Protects sensitive employee and company information and maintains its confidentiality.
• Act/serve as resource person for other internal HRIS (admin) users.
• Generates Certificate of Employment for Active employee
• Reviews and makes recommendation on HRIS related proposals and quotations, Prepared RFPs for HRIS licenses
• HRIS Dummy account management

B. Reports and Communication Materials

• Responsible for the monthly HR reports and analysis such as, but not limited to recruitment & attrition report, headcount report, late hour report, attendance rating report, cost to company, sustainability for AGC, internet subsidy, etc.
• Assists in timely submission of monthly and annual DOLE OSH compliance reports and other government requested/required data (Compressed Work-Week, TWA)
• Creates and/or updates organizational chart
• Corporate SMS Tool Administration (adding new hires, deleting resigned employees, updates, sending messages, training new users, request for additional credits as needed)
• Researches, collates information and/or updates to be included in the monthly HR Total Rewards Bulletin
• Creates posters and infographics (HRTR released)

​​​​​​​​​​​​​​C. Benefits Processing

• Assists in preparing rewards & recognition certificates and distribution, as applicable
• Reviews billing statements from vendors related to employee benefits
• Acts of project lead in some government events (SSS, HMDF webinars, Onsite ID application Kiosks)
• Serves as resource person for statutory remittance processing (queries, etc).
• Assists employee “life changes” process including appropriate filing and submission of forms, and impact on statutory and company requirements

D. Payroll Processing

• Back up approver for HRIS payroll-related requests/entries, such as but not limited to loans, status, salary, etc. are correct for payroll processing
• Assist in processing and releasing final pays and other related documents to resigned employee’s connection
• Assist in processing semi-monthly payroll for active employees.
• Reviews attendance status of new joiners and coordinate status and issues with employee’s immediate supervisor (fortnightly)
• Recommends salaries to be put on hold based on attendance review results

E. Other Responsibilities

• Participates in internal and external audit
• Collaborates with teammates to ensure all tickets or responses to the HR TR Inquiry form are handled within SLA
• Creates complete and detailed documentations of Total Rewards processes and tasks
• Assist and planning, organizing and implementation of HR events (Wellness Month, etc)
• Assist HRTR Lead with regard to guiding, assisting and coaching other teammates
• Accepts tasks assigned by superiors with minimal handover
• Regularly coordinates, collaborates and interacts with team members to ensure cross-learning and continuous improvement
• Abides by the policies and rules of the company and act in a professional manner at all times
• Performs/renders other duties or special projects, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this job

• Must be a Graduate of any 4-year course
• With at least 2 years experience in payroll and 1 year in timekeeping
• Expert in MS Excel and Google Sheets