Events Officer  

The Events Officer handles and assists on all logistics requirements processing, coordination, communication, and documentation. He/She helps the Events Manager oversee ream functions, workloads, and projects. He/She will handle mostly large-scale events.

Responsibilities:

Pre-Project

Bidding Process:

• Coordination on schedule reminders, changes within internal team, and bidders
• Sending documents to bidders including the necessary requirements
• Implementation of the schedule
• Handle deliberation process
• Documentation of the bids
• After Project Confirmation
• Coordinate requirements with project heads and events groups
• Ensure timelines and objectives are met
• Prepare Memorandum of Agreement (MOA) for the Events Groups
• Handle after-booking coordination with talents/artists
• Coordination on the approval of the look, design, layout, and artworks
• Creation of vehicle flow
• Creation of Summary of Payments
• Handle coordination of venue, SERM, oculars, meetings
• Coordination with sponsors - commitments, requirements, scripts, schedules

Project Date

• Monitor ingress an egress
• Implementation of vehicle flow
• Checking of set-up
• Proper handling of program execution
• Act as stage manager, floor director or director during program execution
• Conduct briefing
• Troubleshoot glitches by coming up with applicable and sound solutions

Post Project

• Ensure timely payment of events, groups, talents, and suppliers

• Bachelor's Degree in Mass Communication, Journalism, Advertising, Marketing, or other related field or equivalent education and experience
• 1-year previous work related experience required. 2 years of previous work related experience preferred
• Excellent computer skills including Microsoft Office applications. Demonstrated excellence in time management
• Excellent interpersonal, written, and oral communication skills
• Familiar with events management processes
• Ability to work in a team fostered environment
• Ability to work in a multi-tasked environment
• Ability to prioritize and organize work
• Ability to adapt to a flexible schedule