Executive Assistant  

The Executive Assistant is responsible for supporting high level executives and management or entire department. He/she provides administrative support and performs numerous duties, including scheduling, writing correpondences, emailing, handling visitors, routing callers, and answering questions and requests. Other responsibilities are as follows:

• Assist DTT Head on plotting and prioritizing schedules.
• Arrange and coordinate meetings.
  • Agenda, attendees, conference rooms, and other resources needed.
• Alert DTT Head about any changes on meetings whether cancelations or deferment on schedules.
• Manage travel and schedule of the DTT Head.
• Handle information requests by DTT employees.
• Prepare correspondences and internal memoranda.
• Arrange all outgoing correspondences and mails.
• Provide administrative and clerical support to departments and individuals such as time keeping submission and request for/or purchase of office materials/equipment.
• Coordinate office management activities such as but not limited to purchasing of office supplies and materials for office space/workstations.
• Prepare confidential and sensitive documents for the perusal of the DTT Head.
• Determine matters of top priority for the DTT Head and handle accordingly.
• Provide logistic support on divisional events and programs.
• Relay directives, instructions, and assignment from DTT Head to department heads.
• Receive and relay telephone messages received by the department.

• Bachelor's degree in any course.
• 3-5 years work related experience.
• Strong and effective communication skills.
• Highly organized and detail oriented.
• Personable and service oriented.
• Highly adaptive and receptive.