ABS-CBN Corporation
ABS-CBN Corporation

Administrative Officer | Probabilistic Insights Inc., an ABS-CBN subsidiary | For Pooling  

ABS-CBN Corporation

  • Quezon City, Philippines
    Ground Floor ELJ Building, ABS-CBN Compound, Mother Ignacia Avenue, 1100 Metro Manila, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 4 years ago

2020-08-30T16:00:00+00:00
Job closed.

Job Description

The Administrative Officer's duties and responsibility includes providing administrative support to ensure efficient operation of the office. S/he will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

Duties and Responsibilities

  • Provide administrative/secretarial support to the Al Department
  • Arrange and manage meeting schedules
  • Monitor incoming and outgoing communications (calls, documents, etc.)
  • Prepare and arrange travel documents (i.e. authorization to travel, per diem requests, accommodation and flight booking requests, etc.)
  • Handle liquidation, cash advances, reimbursements, etc.
  • Submission of Daily Time Log and Leave forms
  • Assists in preparing/ requisition of documents/materials (as needed) and ensures proper filing of documents
  • Provides administrative support to the division
  • Assists in preparing/requisition/receiving & routing of documents/materials (as needed) and ensures proper filing of documents i.e. leaves, TKJF, contracts, foreign travels
  • Ensures cascade of important emails/reminders/announcements AI Department staff (i.e. timekeeping, general assembly schedule, HR Cascades, etc.)
  • Ensures all foreign travel requirements, flight and hotel bookings are properly booked
  • Handles financial administration of the division
  • Requests necessary cash advance for per diem and contingency
  • Timely processing of payments of petty cash liquidation monthly
  • Ensures payment of Voice Over talents
  • Ensures proper management and requisition of assets and office supplies
  • Ensures proper maintenance of assets (editing machines, computers, etc.)
  • Ensures timely requisition of office supplies to ensure smooth operations
  • Ensures all required budgeted CAPEX are requested and delivered
  • Handles coordination/invite of attendees, venue sourcing/reservation and food requirements for planning sessions, general meetings and other meetings for AI Department
  • Provides general assistance to the whole marketing staff in day-to-day operations i.e. TRR, PR/MR, RMS, SRO, Eform, VRS, Kapamilya Portal requests etc.
  • Performs other functions that may be assigned by the immediate superior from time to time

Minimum Qualifications

  • Bachelor's Degree
  • Fluent in English and Filipino
  • At least 2 years work experience
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Sometimes
Office Address
Ground Floor ELJ Building, ABS-CBN Compound, Mother Ignacia Avenue, 1100 Metro Manila, Quezon City, Metro Manila, Philippines
Industry
Entertainment / Film / News and Current Affairs / Public Service / Publishing / Digital, etc.
Vacancy
1 opening
Website
https://careers.abs-cbn.com/

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About ABS-CBN Corporation

ABS-CBN is considered one of the country’s leading media and entertainment companies, with service offerings across the different platforms of media, servicing a wide array of customer segments. As an organization, ABS-CBN affirms its mission of being in the service of the Filipino and all of its stakeholders worldwide. The company is driven to pioneer, innovate and adapt as it continues to provide information, news and entertainment that connects Filipinos with one another and with their community - wherever they may be. ABS-CBN is firmly committed to pursuing excellence. ABS-CBN’s line of businesses include: • Content Production and Distribution is comprised of content exhibition on free terrestrial television (TV), cable channels and on-line streaming platforms; global operations; films or movies; music; narrowcast; digital; print and on-line publications; and live events and concerts. • News and public affairs programs; News delivery platforms • The company delivers television programming outside of the Philippines to over 3 million viewers in North America, the Middle East, Europe, Japan, Australia, Canada, and other countries in Asia, through the internet and the Company’s global distribution platform, TFC, using DTH satellite service, cable television channels, IPTV, mobile applications and video streaming services. • Films • Music • Digital • Live events and concerts • Cable and broadband Teams working in ABS-CBN live out these core values, collectively called “The Kapamilya Way”: • Service Orientation • Meritocracy • Excellence • Teamwork and Partnerships • Teaching and Learning • Honesty, Integrity, and Respect

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