General Administrative Assistant  

In charge of the daily facilities and admin needs such as coordination and monitoring of facilities repairs and maintenance, cleanliness supplies, contracts etc.

Duties and Responsibilities:

• Monitor contracts of vendors and contractors
• Maintain records and files of the Operation
• Act as Studio XP’s OSH representative
• Liaise with Mall Administration and local and regulatory authorities
• Receive and screen memos regarding events, shoots, and the like, and disseminate the same to concerned offices when approved
• Handle event logistics
• Monitor daily checklist against outsourced reports, i.e.:
• Manpower schedule and attendance
• Daily schedule of activities
• Monitor facilities utilization, i.e. day to day inspection of back of house, clinic, restrooms, and others
• Coordinate with suppliers on various needs, i.e. toiletry and cleaning supplies
• Oversee facilities operation
• Maintain inventory of physical assets
• Conduct facilities inspections and coordinate with contractors and monitor repairs and maintenance works
• Track maintenance – preventative maintenance, scheduled maintenance, emergency repairs – of facilities and physical assets
• Coordinate with Finance for payment of contracted services
• Assist in preparation of periodic departmental reports, annual budgets, etc.
• Perform additional functions incidental to office activities
• Carries out any other reasonable duties and responsibilities as assigned by superiors due to business requirements

• 2 years previous work related experience required in administrative function
• Excellent computer skills including Microsoft Office applications. Demonstrated excellence in time management skills.
• Excellent interpersonal, written, and oral communication skills.
• Ability to work in a team fostered environment.
• Ability to work in a multi-tasked environment.
• Ability to prioritize and organize work.
• Ability to adapt to a flexible schedule