Events Coordinator  

Duties and Responsibilities

• Manages events from pre-production to post-production and ensures that all deliverables are met within budget and within the expected time frame. These include but are not limited to event:
• Operations
• Administration/logistics
• Finances
• Marketing/promotion
• Security and safety
• Manpower
• Coordinates and works closely with clients/partners both internally and externally to ABS-CBN to ensure the successful mounting of events
• Develops event concepts and overall plan according to requirements, target audience and objectives; effectively presents these to ABS-CBN management and external clients/partners
• Recognizes possible event venues and secures its availability (through permits, coordination with officials, etc.)
• Manages event budget
• Negotiates contracts as needed with vendors and clients to keep event costs at a minimum without compromising quality
• Identifies and books talents to match event requirements
• Coordinates with suppliers regarding set ups, client representatives and handling client inquiries
• Secures supplies needed for the event; oversees installation of event collaterals as well as efficient removal of paraphernalia after the event
• Prepares weekly written reports to the Integrated Events Manager and post mortem report after an event
• Handles all necessary documents and administrative needs as per event requirements
• Serves as support for any other Integrated Events activities, events, and promos.

Work Environment

• Office environment and field work

• Bachelor’s Degree (preferably in Marketing, Advertising, Communication or Management)
• At least two-year experience in managing events for corporations/business groups/NGOs/communities/schools/government agencies/LGUs; organizing events for television, radio, digital, and other media platforms is an advantage
• Background in media, journalism, sports, advertising, marketing, and business communication is preferred
• People skills, including communication, negotiation, and persuasion
• Business skills, including planning, conceptualizing, and sales pitching
• Leadership, organization, and problem-solving skills
• Excellent presentation skills (creation of presentation and actual delivery)
• Excellent report preparation, time management and fund custodianship skills
• Ability to work in a team fostered environment
• Ability to work in a multi-tasked environment with attention to detail; excellent time management skills
• Ability to adapt to a flexible schedule