Finance Administrative Staff  

Major Duties and Responsibilities:

Project Budget Planning and Management​: ​

1. Assist in preparing the annual budget for all CV services, including administrative and operations costs, for the recommendation of the Center Head and Bantay Bata Operations Manager, and the approval of the BB Program Director.
2. Implement the established ALKFI financial management system and ensure compliance with ALKFI financial policies and procedures.

Financial Support Services:

1. Posts and monitors cash advances, liquidations and request for payments.
2. Monitors liquidation, replenishment and documentation of all project disbursements as well as revolving fund replenishments.
3. Records, monitors and documents cash donations per donor for reconciliaton with the Treasury report.
4. Validates and records purchase order request and corresponding payment, and ensure that these are in accordance with the Procurement and Accounting guidelines.
5. Coordinates and reconciles with Finance on the status of Fund Utilization Report (FUR) on an agreed reporting timeline.
6. Implements an orderly system of payment for all items which needs payment processing, i.e. utilities, service, etc.
7. Ensures proper recording and monitoring on all receipts and issuance of in-kind donation.
8. Gives advice on proper allocation of donations/ resources.
9. Ensures that proper accountability card is released to any accountable person where an accountability item is released either purchased or received from donation.
10. Ensures the fleet management operation is properly controlled and monitored.
11. Recommends changes in procedures, operating system, budgets and other financial control functions as the need arises without sacrificing standard controls.
12. Monitors CV compliance to terms of service contracts and other agreements, including payment processing.

Report Preparation:

1. Prepares a weekly or monthly summary of operating expenses and calls the attention of immediate superior for any identified irregularity.
2. Prepares and submits project's financial report to the Administrative Officer on an agreed reporting timelines.
3. Maintain a log or record of finance-related documents for proper monitoring purposes.

Files Maintenance:

1. Creates and maintain a systematic filing of financial documents and reports.
2. Tracks the flow of critical financial documents.

Policy/ Systems Administration/ Compliance:

1. Implements systems/ procedures for the improvement of task delivery related to specific areas of responsibility.
2. Adheres to ALKFI Vision-Mission-Values and comply with ALKFI/HRD/CV policies and systems.

Other Services:

1. Attends CV staff meetings, activities, and other undertakings.
2. Closely coordinate with the Finance Officer at ALKFI

Experience/ Educational Attainment:

• Bachelor of Science degree in accounting, business management and other related courses.
• Experience in finance management for two years.
• Training on finance management is preferred.

Skills:

• Strong verbal and written communication skills.
• Excellent mathematical skills.
• Organizational skills
• Planning skills
• Analytical skills

Others:

• Willing to be assigned at Norzagaray, Bulacan.
• Willing to work in a project-based status of employment