Administrative Assistant  

Job Summary: The position undertakes a range of administrative tasks associated with meetings, office communication, office supplies and tools, documentation and various support to various CSUs as identified by the Admin Manager.

Detailed Job Description:

• Handles general office administration, procurement, processing of payments to third party vendors and other necessary operation of the offices.
• Creates and proposes systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout and budgetary and personnel requirements; implementing changes.
• Ensures that disbursements are in line with budget with cost line item expenditures
• Keep tracks of daily schedules of utility personnel and messenger assigned to the floor.
• Facilitates accreditation of non PO suppliers
• Gathers and submits client's business permit requirements and other required government records
• Manages meeting rooms in the assigned floor including up keep of the rooms at all times
• Monitors and facilitates Corporate Mobile Plan new applications, renewals, payments and other related requests.
• Checks and signs for deliveries
• Coordinates with various CSU vendors for accreditation and receipt of invoices
• Ensures on time replenishment of various cleaning supplies for the common areas in the assigned floor
• Ensures that all contracts with third part vendors are updated and properly filed and SLA with the various CSUs are updated annually

• Educational Background: Graduate of any 4 year course but with high preference with business courses like Office Administration Mgt./Marketing
• Years of Experience: At least 1-2 years relevant experience
• Required Certificates/Skills: Has background in using MS Excel and its functions. (Knowledgeable in using formula is an advantage), good communication (both verbal and non-verbal) and interpersonal skills and organizational skills