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Career Advice

The Only Resignation Letter You’ll Ever Need

By Benjamin David on June 27, 2016

Almost every working person will have to face the decision of quitting a job sooner or later. And right now, this person might just be you. Maybe you think this isn’t the right job for you right now, the job may not provide the right opportunity for your career advancement, the workload might be unreasonable, or maybe you just need a change of scenery. Whatever the reason, the first step to quitting your job professionally is by writing a formal resignation letter.

resignation letter

A resignation letter shows both professionalism and humility. A good reason to do this is so you don't burn bridges in your current-soon-to-be-previous job. For example, your former boss can be a potential reference for the next job you’re applying for, as long as you weren’t fired due to poor performance.

If you don’t handle matters gracefully, it may come back to haunt you. Word can easily travel in the career world, and you never know who can find out about your exit from your past jobs.

In many ways, it's difficult to write a resignation letter. You could be resigning from your first job and have no idea on how to approach it. With this, Kalibrr has provided a simple template to help you get the ball rolling. However, every individual has their own circumstances, so be sure to appropriate this to your own situation. We showed how to quit your job, now, we have 5 more tips to make your resignation just a little bit easier.

  1. Keep your letter short and simple.

    • Don’t dwell on the details and cram everything in your letter. A resignation letter should be one page maximum and should only contain the important details.
  2. Always be cordial, polite and professional
    • Be graceful and tactful when writing your resignation. Handle the matter the way you would want others to see you and always be professional.
  3. Resist the urge to reveal sensitive information unless necessary
    • Don’t be afraid to leave out details that won’t really add anything of value to your letter or worse — details that can compromise your career. You don’t have to explain your reasons for leaving if you don’t think it is necessary
  4. Do not start bashing the company
    • Don’t start trashing the company. Ever. Companies will be less likely to hire you if they find out you have a tendency to badmouth the companies you worked for.
  5. Be aware of your company's notice period
    • Many companies require a notice period. The notice period is the time which companies need for activities that prepare for an employee’s leave, such as finding a replacement or transitioning projects to another employee. Unless it’s an extreme circumstance, companies usually ask for at least 2 weeks to a month’s notice from resigning employees.

Still unsure on how to write a resignation letter? We have you covered. Download the sample link below to try it out for yourself.
Click here to download a Resignation Letter Sample

Now that you've resigned, you're going to need a new job. We've got you covered. 

resignation letter template

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